AI & Operations Transformation for AEC Firms
Arqtix finds the repetitive work buried inside your firm and turns it into automated workflows, connected knowledge and AI agents — so the people you already pay for can spend more of their week doing valuable work.
Your competitors are already experimenting with AI.
The question is who turns it into an operating advantage first.
Privately held US AEC firms · 20–100 employees · 2–5 offices
Senior time
6.5 hrs→40 min
Decision
Stays with your principal
01The 10 / 90 view
Most firms are experimenting with the visible 10% — writing, searching, summarizing. The larger opportunity sits underneath: proposals, project setup, timesheets, RFIs, submittals, change orders and reporting.
Arqtix 10 / 90 framework — a model for thinking about where the opportunity sits.
Your firm already has the information.
The question is how much of the work around it still requires people.
02The competitive divide
Neither firm has better people or better clients. One gave its people better systems.
More people → More overhead → More complexity
More automation → More capacity → More output
Same people. Same market. Same demand. The difference is how much of the week the operating model leaves for project and client work.
The question isn't whether AI will change your industry.
It's whether your firm will use it before your competitors do.
03Recognize this?
Your principals, PMs and engineers are billable. Most of this work doesn't require them.
Less administration → more productive capacity
Busywork → billable work
“Where did we do a project like this before?”
Projects, documents and people — with sources attached, in seconds.
Scattered knowledge → instant intelligence
Manual reporting → decision support
Your people should be doing work that requires your people.
Proposals rebuilt from the last proposal.
Multi-discipline coordination and QA/QC documentation.
RFIs, submittals, compliance chasing, daily reports.
Estimating knowledge living in a few people's heads.
U.S.-based · 20–100 people · $5M–$25M · 2–5 offices · growing
04The economics
20–40
hours / pursuit
RFP & proposal
2–5
hours / week
Timesheet admin
4–8
hours / project
Project setup
6–12
hours / month
Reporting
50
PEOPLE
5
HOURS RECOVERED / WEEK
50
WEEKS
12,500
HOURS / YEAR
That's capacity already sitting inside the firm.
The opportunity isn't necessarily fewer people. It's getting more productive output from the people you already have.
Every hour recovered is capacity your firm has already paid for.
Illustrative ranges · 30–75 person firm
05The intelligence layer
It's what happens when AI understands how your firm works.
Scattered across people, folders, emails and disconnected systems.
Not another chatbot. The connective layer that lets AI work with how your firm actually operates.
AI agents perform the work. The intelligence layer gives them the context to perform it correctly.
06How it works
We identify the right opportunities, build them, deploy them inside your systems, and transfer the capability to your team.
Understand how your firm actually works.
Leadership interviews, workflow mapping, systems and data review.
Find the highest-value opportunities.
Ranked by value and effort — not by what's trending this week.
Create the workflows, automations and AI systems.
Built into the tools your firm already uses.
Put them into real work.
Live inside projects, pursuits and admin — with training and measurement.
Teach your team to keep improving.
The capability stays inside your firm, not with us.
Understand how your firm actually works.
Leadership interviews, workflow mapping, systems and data review.
Find the highest-value opportunities.
Ranked by value and effort — not by what's trending this week.
Create the workflows, automations and AI systems.
Built into the tools your firm already uses.
Put them into real work.
Live inside projects, pursuits and admin — with training and measurement.
Teach your team to keep improving.
The capability stays inside your firm, not with us.
We do the hard work of figuring out where to start, what to build, and how to implement it — while working alongside your team so the capability stays inside the firm.
Not magic. Not effortless. But not something you have to figure out yourself.
Where AI and automation can create value across the firm.
What to do now, next and later.
Actual workflows operating inside the firm's existing systems.
AI systems and agents built around real business processes where appropriate.
Your team learns how to identify and implement the next opportunity.
07Why Arqtix
We understand how architecture, engineering and construction firms actually operate — from projects and proposals to utilization, administration and coordination.
We identify where time, information and decisions get stuck between people, offices and systems.
We implement AI, automation, integrations and agents that work with the systems your firm already uses.
Founder
Kyle spent nearly a decade working inside the AEC industry before building and operating SaaS businesses. Today, he combines firsthand knowledge of how AEC firms work with practical experience building software, automating operations and applying AI inside real businesses.
We don't just tell firms what is possible. We identify the right opportunities, build them, deploy them, and transfer the capability to your team.
The firms that build this capability now will have more options later.
We intentionally limit the number of active engagements so we stay deeply involved in the work.
08 — Opportunity Review
You already know there is opportunity. The hard part is knowing where to start and what is actually worth building. We'll help you find out.
Who we work with
Opportunity review application
We'll use it to determine where the highest-value opportunities are likely to be.
We intentionally limit the number of active engagements so we can stay deeply involved in the work.
